Four Key Office
Four Key Office – An office is a sacred place. It is at once a place of work and a vibrant community, allowing workers to communicate and collaborate for the greater good of your enterprise. But offices are often not at their best, as a result of poor organization or increased clutter. This can have a serious impact on motivation – but what can you do to re-organize your office for the better?
Purge the Clutter
The first step in any office organization endeavor should be to re-evaluate your office’s current contents. A good purge of unnecessary equipment and materials will quickly reveal how much space you have available to work with.
Start with your office’s tech equipment. Over time and with successive updates to office infrastructure, you will have accumulated a lot of obsolete technology. Recycling this equipment can give you vital storage space in an instant.
You might also have spare desks available, either as a result of downsizing or an increased number of remote workers. These desk spaces could be dismantled or given away to de-clutter and make more space.
Create Work Zones
Alternatively, spare desks and areas could be used to your advantage as part of a wider re-organization effort. You could create different work ‘zones’ for your employees to utilize, to improve efficiency, morale and ultimately productivity.
For example, unused conference spaces could be turned into co-working zones for collaboration and shared work. This way, workers can engage socially and bounce ideas off one another, while keeping their own desks a personal space for quiet individual work.
This gets its own section, owing to the profound impact it can have on the tidiness of your office overall. Cable management is exactly as it sounds – the management of cables and cable runs under desks and throughout the office. By tidying up cable runs, you can free up floor space and remove visual clutter – as well as make life easier for the technicians and IT support staff in the event of equipment failure.
Cable ties can be used to great effect in bunching up cables into one package. Cable tie mounts enable the anchoring of these cable bundles to surfaces, creating ‘runs’ from terminal to terminal – whether from computer to monitor and speakers, or from server to desk across the office.
The digital revolution is old news for the vast majority of businesses now, yet many still rely on paper correspondence and filings for their day-to-day work. By removing your office’s reliance on paper stock, you can significantly reduce the amount of your office’s storage space given to stationery – and also reduce your office’s expense figures.
Small investments in digital automation and archiving software can keep important data safe without requiring print-outs, while payroll software can completely digitize the handing-out of wage packets.